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Embark Guidance

Here you can find information and guidance on using Embark, the application platform.

Embark Training Video

Anna ran Embark training demonstrations on 15th July and below you can view a recording of one of those sessions. Under the video you can find a table including the themes, topics and time stamps so that you can jump to the parts of the video you need.

If you have any questions about Embark or this training please contact Anna at anna.cuthbert@rhodeshouse.ox.ac.uk.

Theme

How to

Time Stamp

Getting Started

Setting up users and VCA

0:25

Logging In

0:55

Post log-in Orientation

01:45

Edit profile

02:55

Log out

03:33

Application Grid

Application grid overview

04:10

Navigating between views

05:28

Add/remove columns

06:18

Moving columns

09:00

Sorting columns

09:12

Additional column editing, including pinning/unpinning and autosizing columns

09:55

Filtering views

12:03

Saving views

14:44

Managing (deleting) private views

15:56

Opening application summary (including in-progress apps)

16:30

Opening PDF application (submitted only)

17:50

Editing Application Data

Editing applicant data in grid

19:19

Uploading documents for applicants

20:26

Removing documents for applicants

26:00

Attaching documents to the PDF for submitted applications

22:26

Updating the 'Admin: Application Status'

23:30

Bulk updating applicants

26:50

Downloading Data

Downloading applications in bulk

28:10

Downloading application data

29:15

Contacting Applicants

Emailing applicants via Embark

30:12

Checking an email has sent

34:55

Recommendations (References)

Where to find information about registered referees

36:50

Dealing with queries about references

- checking email addresses

- removing/adding registered referees

- resending invitations

- sending a referee their unique link

38:17

Uploading a reference on a referee’s behalf

40:25

Navigating the Recommenders tab including:

- finding the unique link for a referee

- emailing referees

42:53

Reviewing Applications and Managing Reviewers

Brief introduction to review functionality and scoring matrix

45:53

Setting up reviewers

46:35

Assigning applications to a reviewer to review

47:07

Tracking the progress of assigned reviews

49:45

Exporting review data

51:30

What a reviewer sees when they log in

52:20