Embark Guidance
Here you can find information and guidance on using Embark, the application platform.
Embark Training Video
Anna ran Embark training demonstrations on 15th July and below you can view a recording of one of those sessions. Under the video you can find a table including the themes, topics and time stamps so that you can jump to the parts of the video you need.
If you have any questions about Embark or this training please contact Anna at anna.cuthbert@rhodeshouse.ox.ac.uk.
|
Theme |
How to |
Time Stamp |
|
Getting Started |
Setting up users and VCA |
0:25 |
|
Logging In |
0:55 |
|
|
Post log-in Orientation |
01:45 |
|
|
Edit profile |
02:55 |
|
|
Log out |
03:33 |
|
|
Application Grid |
Application grid overview |
04:10 |
|
Navigating between views |
05:28 |
|
|
Add/remove columns |
06:18 |
|
|
Moving columns |
09:00 |
|
|
Sorting columns |
09:12 |
|
|
Additional column editing, including pinning/unpinning and autosizing columns |
09:55 |
|
|
Filtering views |
12:03 |
|
|
Saving views |
14:44 |
|
|
Managing (deleting) private views |
15:56 |
|
|
Opening application summary (including in-progress apps) |
16:30 |
|
|
Opening PDF application (submitted only) |
17:50 |
|
|
Editing Application Data |
Editing applicant data in grid |
19:19 |
|
Uploading documents for applicants |
20:26 |
|
|
Removing documents for applicants |
26:00 |
|
|
Attaching documents to the PDF for submitted applications |
22:26 |
|
|
Updating the 'Admin: Application Status' |
23:30 |
|
|
Bulk updating applicants |
26:50 |
|
|
Downloading Data |
Downloading applications in bulk |
28:10 |
|
Downloading application data |
29:15 |
|
|
Contacting Applicants |
Emailing applicants via Embark |
30:12 |
|
Checking an email has sent |
34:55 |
|
|
Recommendations (References) |
Where to find information about registered referees |
36:50 |
|
Dealing with queries about references - checking email addresses - removing/adding registered referees - resending invitations - sending a referee their unique link |
38:17 |
|
|
Uploading a reference on a referee’s behalf |
40:25 |
|
|
Navigating the Recommenders tab including: - finding the unique link for a referee - emailing referees |
42:53 |
|
|
Reviewing Applications and Managing Reviewers |
Brief introduction to review functionality and scoring matrix |
45:53 |
|
Setting up reviewers |
46:35 |
|
|
Assigning applications to a reviewer to review |
47:07 |
|
|
Tracking the progress of assigned reviews |
49:45 |
|
|
Exporting review data |
51:30 |
|
|
What a reviewer sees when they log in |
52:20 |