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120th Sign-up FAQ

Answers to frequently asked questions about the sign-up process for sessions at the 120th anniversary event

See also the main event FAQ for questions not related to the sign-up process.

I've already registered for the event, why do I need to sign up again?

There will be multiple streams of activity happening both at Rhodes House and across a wide number of beautiful venues throughout Oxford, each of which has specific capacity limits. In order to ensure everyone is able to attend as many of their preferred events as possible, we need everyone to indicate which sessions they would like to attend.

I'm having problems signing up - how can I get help?

Email rhodes120@rhodeshouse.ox.ac.uk and we'll get back to you as quickly as possible.

Why do my guests need to sign up separately?

Each guest over 12 will need to use a unique email address to sign up for sessions so that they have their own access to the event app. Some sessions are only open to Rhodes Scholars so the options offered to guests are slightly different to those offered to Scholars.

Due to capacity limits we cannot guarantee that guests can gain access to the same sessions as their partners and recommend that you complete the registration form at the same time as others in your party, in order to secure spots at the same sessions.

Why are places at the sessions in the Sheldonian being allocated by lottery?

On the Saturday we have two headline sessions in the Sheldonian Theatre - one is a morning plenary session with the Vice-Chancellor of Oxford University, Trustees, the Warden and notable alumni. The other is an afternoon event with the Warden and Professor Michael Sandel (Massachusetts & Balliol 1975). Due to a capacity of just over seven hundred in the Sheldonian, and two hundred in the overflow room, the attendance to both the Sheldonian itself and to the live-streamed video feed of the events at Rhodes House will be drawn by a random lottery. During the registration process, you will be asked to indicate if you would like to attend either of these sessions. If successful in the subsequent lottery for places, you will receive an email letting you know which location you have been allocated to. Places will be limited to one alum and one guest. 

A session I'm interested in attending is full; how does the waiting list work?

It is likely that several of the sessions will have extra places released after the sign-up system opens. You are able to indicate interest in sessions which are currently full and join a waiting list. Note that the waiting list options are at the bottom of the session selection page so you will need to scroll down to see them.

If more places become available, you will receive a notification allowing you to go back to the sign-up system and reserve a place.  The waiting list is not ordered - any new places will be offered to everyone on the waiting list and claimed on a first-come, first-served basis. The notifications about available places are sent at 11.00pm BST - unfortunately we are not able to change the time of these. 

Can I change the sessions I am signed up for?

Yes. Visit the sign-up site and click "modify my registration" from the register menu. You will be send an email with a link reopen your session selections. This link can also be found in your confirmation email.

How can my child take part in the 120th?  

Children under 18 may not attend events without their parents/guardians but will need to sign up for sessions themselves where we have their email address. For children under 12 who have been registered, we will ask you to indicate which sessions they will be attending with you. Please check session suitability via the registration system and the programme on our website.

Daytime events throughout the three days include a wide selection of family friendly sessions and we are sure you will enjoy attending these. Family-friendly events are marked accordingly on our programme and within the registration system.

Due to the multiple venues and the fact childcare legally has to occur in the same building where parents are located, we are not able to provide crèche facilities, except for Saturday evening, at the Pitt Rivers Reception. Please choose this option when selecting your sessions if you would like to make use of it. In order to provide childcare cover for the Thursday and Friday evenings, we are offering parents/guardians a £50 voucher per evening per family, and can also share a list of local childcare providers. We will be sending more specific information on this via email on the week commencing 5 June.

Under-18s are welcome to take part in the Pitt Rivers reception, whilst the Ashmolean reception is over-18s only.